Equity Initiatives Specialist - Diversity Inclusion

American Academy of Pediatrics

United States

Full time

Jul 24

This job is no longer accepting applications.

About the job

The American Academy of Pediatrics (AAP), the nation’s leading advocacy organization for children’s healthcare, is seeking an individual committed to equity, diversity, and inclusion to provide administrative and project support to assigned committee, section, council, and grant programs. This position will support web and collaboration site development and maintenance, meeting planning, content and resources development and review, developing and monitoring budgets, contract agreements and subcontracts/consulting agreements, and managing member communications. 


Some tasks include:

1. Provide administrative and project support to member constituent groups including the Section on Minority Health Equity and Inclusion (SOMHEI), the Committee on Native American Child Health (CONACH), and the Council on Immigration Child and Family Health (COICFH) as well as other Academy equity-related initiatives.

2. Oversee budget development, expense monitoring, variance reporting, and forecasting for administrative accounts and committee, council, section, and project accounts in collaboration with the Sr Director. Monitor and distribute budget sheets on a monthly basis. Assist staff in monitoring operational and grant budgets. Process expense forms, check requests, credit card statements, and invoices. 

3. Manage contracts and consulting agreements for related projects and create and maintain a system to track deadlines and project deliverables.

4. Provide administrative support to SOMHEI, CONACH, and COICFH Executive Committees and subcommittees including coordinating meetings, preparing minutes, serving as liaison between supervisor, members, and other AAP staff.

5. Support project implementation for the SOMHEI, CONACH and COICFH related activities as well as other equity-related initiatives.

6. Create and manage related websites and SharePoint hub site including design and content updates, in collaboration with team staff, IT and Advocacy and External Affairs staff. Develop and maintain related collaboration sites. 

7. Support development and monitoring of federal continuation applications, grants, funding proposals, and/or contracts, including compiling and organizing application materials, monitoring deadlines, and writing reports. 

8. Create, edit, and disseminate committee, section, and council communications, including newsletters, e-bulletins, brochures and educational materials. Collaborate with staff and outside agencies, as needed, to identify, design, and implement innovative communication tools and strategies (eg, HTML newsletters, social media, infographics) to promote projects and initiatives. Manage listservs, Magnet Mail account, and coordinate listserv distribution.

9. Coordinate planning and logistics for virtual and in-person meetings, site visits, and conferences, including planning meeting and travel logistics; developing and preparing meeting materials including agendas and minutes; assisting with PowerPoint presentations; serving as liaison between staff and meeting attendees; and processing staff and member expense reports. Attend meetings as needed to provide on-site support.

10. Coordinate assigned projects and participate in collaborative efforts related to AAP equity initiatives including appropriate AAP staff, members, chapters and other national organizations under direction of the Sr Director.

11. Conduct council and section membership activities, including recruitment and retention efforts, new member communications, member surveys, membership applications, and bylaw review/updates. 

12. Coordinate Continuing Medical Education (CME) applications, tracking, and reporting.

13. Facilitate development and internal/external review of intellectual property and educational resources (eg, policy statements, online courses, clinical algorithms).

14. Respond to inquiries and provide technical assistance regarding various committee, section, council, and project activities and escalate to appropriate staff as needed. 

15. Serve as team lead and provide support on virtual meetings and webinars, providing technical assistance and training to team members on use of conferencing software, and assist with meeting set up and facilitation. 


Qualifications needed:

1. Bachelor’s degree in business, communications, health education, public health, or related field, or an equivalent combination of relevant education and work experience required.

2. Two to three years’ related project coordination and/or administrative experience required, including managing and tracking project components, meeting coordination, budget monitoring and expense processing, drafting, and editing correspondence, and maintaining web/collaboration sites and/or electronic communication materials. Experience developing and implementing communication and/or marketing materials and working in a medical association preferred, as well as knowledge of community and public health principles particularly as it pertains to underserved communities.

3. Must take initiative, pay close attention to detail, be able to manage multiple priorities simultaneously, collaborate effectively with various internal and external constituents and promote, and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion. Excellent organizational, time management, oral/written communication, and critical thinking skills required. Strong technical acumen with proficiency in MS Office (Word, Excel, PowerPoint), knowledge of web or collaboration site maintenance software (eg, SharePoint), and the ability to learn and apply new technologies required; experience with web conferencing software (eg, WebEx, Teams) and MS Publisher preferred. Some overtime, weekend work, and travel required. 


To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.


The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.


Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.


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American Academy of Pediatrics

Dedicated to the health of all children.

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