Academic Program Manager

Seneca College


Full time

Jun 10

This job is no longer accepting applications.

About the job

Posting Date (E)

June 9, 2021

Closing Date (E)

June 15, 2021

Pay Range

Dependent On Experience






Monday - Friday, 9 00AM-5 00PM

Contract Start Date (if applicable)

Contract End Date

Position Summary

Reporting to the Chair, the Academic Program Manager provides academic leadership to the Faculty of Continuing Education and Training through the management of faculty and staff, and has responsibility for ensuring the quality and currency of an assigned body of programs. The Academic Program Manager conducts needs analysis, initiates research and develops marketable new programs and advises students on academic matters, including reviewing academic documents, program planning, progression and informal resolution involving faculty and staff. The Academic Program Manager works closely with the Chair in departmental marketing and outreach to the community.

This position will provide support to the Paralegal, Opticianry and Law Clerk program areas.

Responsibilities Supports Faculty

  • Conducts orientation for all new faculty members, at the beginning of each semester, which may include workshops on classroom management, Seneca policies and procedures and an introduction to the School’s critical dates and processes.
  • Provides advice to faculty on classroom management, interpretation of academic policy and other inquiries.
  • Supports adjunct faculty in delivering curriculum and carrying out projects (under the supervision of the Chair).
  • Performs classroom observation and feedback.
  • Provides day-to-day supervision of faculty for curriculum delivery and departmental projects.
  • Liaison with faculty to connect them with various college support areas, such as HR, Payroll, Scheduling, Advising, Centre for Teaching and Learning, etc.
  • Administers the processes for recruitment of new FT/adjunct faculty under the supervision of the Chair.

Supports Students

  • Provides additional academic support to students as needed.
  • Consults with staff, faculty and/or students to mitigate and resolve issues and concerns and arrive at formal or informal resolutions.
  • Chairs or leads designates for Academic Integrity Committees and Student Academic Appeal Committees .

Strategic Planning

  • Works with Faculty members and administrative leaders, to discuss long term plans for the schools within the faculty.
  • In collaboration with the Chairs
  • Monitors and reports on faculty allocation, resource allocation and academic performance of the schools and the Faculty.
  • Develops new strategic industry partnerships and projects.
  • Develops new program proposals and curriculum for program launch and redevelopment.

Marketing and Outreach

  • Ensures that marketing materials are up-to-date and available and maintains other colleges and higher education institutions, advisory groups, and industry partners.
  • Leads schools’ outreach at recruitment events (e.g., Open Houses, Spotlights, Webinars) in collaboration with Seneca Recruitment, Pathways Office etc.


  • Under the supervision of the Chair, on-boarding and off-boarding full-time and contract faculty.
  • Works with the Secretaries, Coordinators and Faculty to ensure Program Advisory Committees are in place and active for all programs or program clusters, and that PAC information is up to date (minutes, membership, communications).

Qualifications Education

  • A minimum three (3) year diploma/degree in Business Administration, Higher Education Administration or a related field. If education is in a related field please state how it is related.


  • A minimum of five (5) years progressive experience in a leadership position; practice in establishing policies and procedures in support of continuous improvement and specific knowledge of student success processes.
  • Post-secondary teaching experience preferably in a related School discipline is considered an asset


  • Demonstrated leadership ability, with an emphasis on interpersonal, coordination, negotiation, organizational and problem-solving skills.
  • Effective and efficient verbal, written communication, and presentation skills.
  • Demonstrated interpersonal skills with the ability to build rapport with internal and external stakeholders.
  • Professional presentation skills verbally and written.
  • Demonstrated ability to motivate and inspire faculty.
  • Ability to maintain confidential information.

Note A skills assessment test may be administered during the recruitment process.

Seneca is committed to diversity and encourages applications from qualified candidates, especially Indigenous persons, members of sexual minority groups, visible minorities, women, and persons with disabilities. View Seneca's Diversity Policy .

Note Seneca requires copies of educational credentials at the time of an interview. Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.

We thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

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